OnPay is a blockchain-powered rewards platform that helps brands engage with their customers. It also has partnerships with popular apps like Uber and Airbnb to help drive customer acquisition. However, the company’s website currently doesn’t provide much information on how its products work or their limitations. Here I will assess OnPay and determine if it might be worth your time. OnPay is a payment processing platform that allows merchants to accept payments from customers through their smartphones. The OnPay review will give you a detailed look at the company and how it stacks up against other payment processing platforms. When handling payroll for both workers and contractors, online payroll systems like OnPay make sure you’re not left in the dark. Unlike other payroll systems, OnPay is adaptable enough to fulfill the majority, if not all, of your medium-sized business’s demands. OnPay is built to match your requirements, whether you’re a startup, a restaurant, a healthcare provider, or a non-profit organization. Below, we go through its benefits and drawbacks and some of its more notable features.
Pros and Cons of OnPay
Pros
- Automate tax payments and filings with ease.
- You may pay with a debit card, a cheque, or a direct deposit.
- Qualified payroll specialists provide customer service.
- HR tools are pre-installed.
- It is simple to onboard new personnel.
- Aids in the management of health and 401(k) programs.
- Worker’s compensation is available in all 50 states.
- Affordably priced at $34 per month + $4 per extra person
Cons
- The quality of customer service might vary.
- Enrollment options for benefits are limited.
- PTO features aren’t as user-friendly or comprehensive as comparable applications.
How Does OnPay Measure Up to the Best Online Payroll Services?
OnPay has several useful functions in addition to payrolls, such as HR tools and benefits features. There are, however, alternative tools that perform a lot of the same things. This raises the issue of how it compares to other possibilities. If you have remote staff, OnPay is an excellent option. Mainly due to the contractor features included. However, a few small company payroll systems come close to matching it in terms of quality and client satisfaction. If you’re searching for extra time tracking tools and employee-facing alternatives to assist them in handling their payments, Gusto is an excellent online payroll choice. QuickBooks Payroll, on the other hand, is a great option. If you don’t want to pay more to outsource tax administration, it’s ideal for managing smaller teams and effectively handling taxes. It includes the fundamentals but excludes the more powerful tools. In summary, if you know what to look for, there are many payroll solutions available that may better correspond with your company’s goals. That doesn’t change that OnPay is a reliable payroll service provider worth considering. We’ve broken out how it compares to the competition based on important payroll aspects.
1. Employee Self-Service & OnPay Management
Empowering your staff with self-service tools is one of the finest rewards for any payroll manager. Employees may quickly access pay stubs, change their personal banking information, see PTO, review withholdings, and download tax forms with OnPay’s employee self-service app. Employees maintain their information without generating more work for you. Thus services like this save time for your HR team (or lone manager). Not only that, but OnPay makes the onboarding process even more accessible with built-in self-onboarding features that allow workers to fill out the remainder of their personal information as they begin their new jobs. Employees have lifelong access to their accounts and work history after being onboarded. These are valuable characteristics for medium-sized enterprises that may help them save money over time. While platforms like Gusto provide a comparable set of employee self-service capabilities, they are significantly more expensive. When analyzing OnPay’s suite of solutions, it’s crucial to remember the company’s low cost.
2. Multi-State Tax Filings using OnPay
With multi-state tax files, things may rapidly become complicated. It would help if you kept up with changing state tax legislation regularly. If you work with remote teams, you’ll also need to report payroll taxes appropriately, maybe for several states. The good news is that if you do need to file taxes in various shapes, OnPay won’t charge you additional costs. OnPay withholds state and federal payroll taxes, makes tax payments, and automatically submits quarterly and annual tax forms. In terms of automation, whether you use a platform like OnPay or anything else, this is an attractive option to have. Automating the tax procedure may help you avoid a slew of payroll issues in the future. Thankfully, OnPay is capable of doing so without charging you additional fees.
3. Specialized Payroll Solutions from OnPay
If there’s one thing you can count on when it comes to payroll, one-size-fits-all doesn’t always work. Depending on the sector you work in, you may need customized solutions. Restaurants and bars, hospitals, startups, dentists, gyms, accountants, non-profit organizations, and even agriculture are among the areas where OnPay provides specific payroll solutions. This characteristic distinguishes OnPay from its rivals as a highly flexible payroll solution that adapts to your company’s demands. For example, if you operate in agriculture, OnPay offers built-in tools that allow you to pay W-2 and H-2A employees by direct deposit, debit card, or cheque. It will also submit your tax form 943 for you. It also provides workers’ compensation for agricultural laborers. OnPay guarantees that you have sector-specific tools no matter which field you work in. OnPay focuses on specific sectors rather than a comprehensive payroll solution for all companies. This feature specificity is fantastic news for you if you decide to utilize it.
4. Pay Cycle Frequency on OnPay
To correctly manage a more complicated payroll system that evolves as your organization grows, your payroll software must be able to handle multiple pay cycle frequencies. OnPay allows you to control various payroll and pay rate frequencies. OnPay only provides four distinct payroll frequencies compared to other software like Gusto.
- Weekly
- Bi-Weekly
- Semi-Monthly
- Monthly
If you don’t work with inconsistent or unusual pay schedules or don’t usually work with contractors, this might be ideal for you. On the other hand, Gusto provides six different payroll schedules from which to pick and automate. Before final selection on a payroll provider, think about the flexibility and number of payment cycles you’ll need.
5. All-in-One Pay Benefits
What good is a payroll manager who can’t handle employee benefits? OnPay makes it simple to provide medical, dental, and vision insurance, retirement plans, life and liability insurance, and even commuting benefits to your workers. This is a fantastic benefit if you’re searching for a more comprehensive payroll administration system that goes beyond the basics. The potential to be more hands-off with increasingly complicated activities like managing employee benefits, especially when infused with automation, may be invaluable. With a powerful payroll solution like OnPay, you’ll be well on your way to saving both time and money and a ton of paperwork along the road. It also helps that OnPay provides phone assistance from qualified agents who can help you narrow down the most acceptable options for your company’s requirements. In a nutshell, OnPay provides you with the health benefit tools you need to get it all done. However, it does not allow you to fly alone and figure things out on your own. It provides a lot of continuing help that you may use whenever you need it. In terms of practical features, the combination of excellent customer service and well-thought-out health benefit elements surely gets it marks.
6. Payroll by OnPay
OnPay offers three main product lines, one of which is a comprehensive set of payroll functions. Though we’ve already covered some of its most notable payroll features, there are a few more to mention.
- Integrations for Time Tracking
Integrations are a crucial aspect of properly integrating any payroll system into your current process. OnPay works with some of the most popular accounting programs, including QuickBooks and Xero. Overall, OnPay interfaces with around ten different payroll-related programs that may assist you in getting the task done.
- Monthly Pay Runs with No Limits
OnPay has the advantage of allowing you to perform an infinite number of monthly pay runs. This holds true regardless of how many staff you’ve hired. It’s also a fantastic feature to have, especially given the price.
- Garnishments
Do you need to deal with employee garnishment? OnPay may also assist you with this procedure. OnPay collects garnishments from employees’ post-tax pay and maintains track of them for you. This makes negotiating with garnishment needs, which are certain to arise from time to time, a lot simpler.
- Personalized Reporting
Custom reporting allows you to keep a closer eye on how your bottom line is doing. Payroll summaries, earnings summaries, and even PPP debt forgiveness reports are all possible with OnPay. It’s versatile enough that you can filter out irrelevant data points and delete them. Custom views are built-in, making it easy for management to obtain critical data. OnPay’s payroll features are simple but diverse and strong enough for small and medium enterprises to survive on it even as they expand. However, if there’s one area where it falls short, it’s in its integration skills. Currently, OnPay only connects payroll with a limited number of apps. While this may change in the future, it’s crucial to consider when considering how effectively OnPay will interact with your current tech stack and process. The simpler it is to incorporate an online solution into current procedures, the more adaptable it is.
7. OnPay HR
What are the HR aspects of OnPay like? HR management may rapidly devolve into a lot of busy work. OnPay’s features, on the other hand, are meant to help you manage your file, paperwork, and administrative activities in one location, resulting in less paper clutter. Employees offer letters and self-onboarding, PTO monitoring and approvals, org charts, document storage, and even HR auditing tools are available with OnPay. For example, if your workers wish to utilize their PTO, they may use the OnPay self-service app to manage their requests for time off and approvals. In this sense, OnPay views self-service as a supplement to your HR team’s existing tools for streamlining operations. In addition, OnPay provides a large number of templates and e-sign capabilities. So, yeah, it’s serious about assisting you in reducing and organizing your HR paperwork. Personnel organizational charts and employee rosters aren’t often included in payroll service solutions. However, having such tools might be beneficial if your company is heavily reliant on hierarchical systems and staff communication.
8. OnPay Advantages
Benefits aren’t something OnPay takes for granted. It provides a turnkey solution for all of your employee benefit requirements. The most significant thing is that your employee benefits are automatically synced with your payroll system, making it simpler to handle. OnPay is registered in all 50 states and works with the majority of the major insurance companies. Is that a significant benefit? You won’t have to deal with the inconvenience of setting things up yourself after you’ve been onboarded. Once you’ve been linked with a member of their benefits team, they’ll set you up with an automatic system that works in the background for you. If you already have a plan you like, OnPay may add it to your account without adjusting it. In terms of customer service, OnPay goes out of its way to assist you in getting set up as you make use of all of its advantages features. Other, more simplistic payroll managers don’t have the same level of support. If you’re searching for a complete payroll solution that covers all of your bases, these benefits are unquestionably the most important things to consider.
Summary
OnPay provides reliable payroll services for small and medium-sized enterprises that don’t want to spend much money on payroll administration. While other close rivals offer many of the same features, OnPay seems to compete on pricing as well—once onboarded, it costs $34 per month plus $4 for each new employee. Try OnPay for free for one month if you require automated tax administration, employee self-service capabilities, or HR solutions to simplify the employee management process. OnPay is a new company making waves in the online marketing world. It’s a review website that offers reviews of different products and services. The company recently came under fire for not being legit, but they are now back up and running.
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